Private Limited Company Registration Documents — Complete Checklist 2026
Registering a Private Limited Company in India requires a specific set of documents for all directors, the proposed registered office, and the company itself. Missing even one document can delay your incorporation by days. This checklist covers every document required by the Ministry of Corporate Affairs (MCA) for the SPICe+ (Simplified Proforma for Incorporating Company Electronically Plus) form, which is the single window for company registration in India.
Identity Documents — All Directors (Minimum 2)
- ✅PAN Card — mandatory for all directors; must be individual PAN, not company PAN
- ✅Aadhaar Card — mandatory; must be linked to mobile number for OTP verification
- ✅Passport-size photograph — recent, white background, clear face
- ✅For foreign nationals: Passport (mandatory), Visa, and country-equivalent of PAN
- ✅Specimen signature — on plain white paper, used for DSC application
Address Proof — All Directors
- ✅Bank statement — latest 2 months, must show name and address clearly
- ✅OR: Electricity / water / gas bill — latest 2 months, name must match ID
- ✅OR: Telephone bill (landline or postpaid) — latest 2 months
- ✅Documents must not be older than 2 months from the date of filing
Registered Office Proof
- ✅Electricity bill or utility bill of the registered office — not older than 2 months
- ✅NOC (No Objection Certificate) from property owner — if premises is rented/borrowed
- ✅Rent agreement — if the office is rented (optional but speeds up verification)
- ✅Office must have a valid pin code and be located in India
Digital Signature Certificate (DSC)
- ✅Class 3 DSC required for all directors — valid for 2 years
- ✅DSC is issued by MCA-authorised Certifying Authorities (CAs)
- ✅Legal24by7 arranges DSC for all directors as part of the registration package
- ✅Processing time: 1–2 working days
Company Name & Constitution
- ✅2–3 proposed company names in order of preference (we run MCA availability check)
- ✅Main object of the company (3–5 lines describing the business activity)
- ✅Authorised share capital amount and division (e.g., ₹1,00,000 = 10,000 shares @ ₹10 each)
- ✅Shareholding pattern — percentage allocation among founders/directors
Post-Registration Documents (Received After Incorporation)
- 📄Certificate of Incorporation (COI) — issued by MCA within 10–15 working days
- 📄Corporate Identification Number (CIN) — 21-digit unique company identifier
- 📄Company PAN — auto-applied via SPICe+ form
- 📄Company TAN — auto-applied via SPICe+ form
- 📄Director Identification Number (DIN) — issued for each director
- 📄Memorandum of Association (MOA) — signed digital copy
- 📄Articles of Association (AOA) — signed digital copy
- 📄Bank account opening letter (AGILE-PRO form filed simultaneously)
Pro Tips
💡 Match names exactly
The name on your PAN and Aadhaar must match exactly. Even a middle name mismatch causes rejection. Use your PAN name as the standard.
💡 Utility bills within 2 months
MCA rejects documents older than 2 months. Check dates carefully before uploading. Use the most recent bill available.
💡 Avoid generic company names
Names like 'India Services Private Limited' are rejected. Include your specific business activity or a unique coined word.
💡 Virtual office is acceptable
A virtual office address (with a utility bill from the provider) is valid as a registered office. This is common for startups in Mumbai, Delhi, and Bangalore.
Frequently Asked Questions
Can I use a home address as the registered office for a Pvt Ltd company?
Yes. A home address is completely valid as the registered office for a Private Limited Company. You need to provide a recent utility bill in the owner's name and an NOC from the property owner (even if you are the owner).
How long does it take to get all documents together?
Most applicants can collect all documents in 1–2 days. The only item that takes time is the DSC (1–2 working days). Legal24by7 arranges DSC and DIN simultaneously to save time.
Do all directors need to be physically present anywhere?
No. The entire process is 100% online. Documents are submitted digitally. Directors in different cities or even abroad can participate via email and digital signature.
What if a director doesn't have Aadhaar?
Aadhaar is mandatory for Indian citizens who are directors in Indian companies. If a director genuinely doesn't have Aadhaar, they must enroll first. Foreign nationals use their passport as the identity document.